Closure date overview
After you have ran a trial amount closure, the invoice information of a contract is automatically available in Contracts > Closure date overview. This enables you to check the correctness of the financial data and contract data before the final amount closure is run and before invoices are actually created and sent to customers.
The field settings in FieldDefiner for the Contract Management and Closure date overview TSIs must be identical. This is maintained automatically by Planon ProCenter.
For details on field settings, see the FieldDefiner documentation.The Closure date overview TSI contains the following data:
• The Closures dates selection level displays all closures dates. For a description of these fields, refer to Closure date fields.
• The Contracts selection level displays all contract data as it is on the closure date. Most fields on this selection level are equal to the fields on the Contracts selection level of the Contracts TSI. For details on these fields, see Contract data fields. For a description of the fields that are specific for the Closure date overview TSI, refer to Closure date overview- contracts.
• The Contract lines selection level displays all contract line data as it is on the closure date. Most fields on this selection level are the same as the fields on the Contract lines selection level of the Contracts TSI. For details on these fields, see Contract line data fields. For a description of the fields that are specific for the Closure date overview TSI, refer to Closure date overview- contract lines.
• The Financial commitments selection level displays all financial data as it is on the closure date. Most fields on this selection level are the same as the fields on the Financial commitments selection step of the Contracts TSI. For details on these fields, see Financial commitments data fields. For a description of the fields that are specific for the Closure date overview TSI, refer to Closure date overview- financial commitments.
• The Accounting commitments selection level displays all lease accounting data as it is on the closure date. For details on these fields, see the Accounting commitment data section in the Lease accounting documentation. For a description of the fields that are specific for the Closure date overview TSI, refer to the section Closure date overview -accounting commitments in the Lease accounting documentation.
Note that the data in this TSI is read-only. You can run as many trial closures as needed. The previous trial closure data will be then deleted and replaced with the new data. You can also manually delete the closure data and run a new trial closure. To manually delete trial closure data, use one of the following options: • The Delete trial closure option at the Contracts > Contracts selection level
or
• The Delete option at the Closure date overview > Contracts selection level
• After you have run a final closure, the data will be marked as final and can no longer be deleted.