Asset fields
Field | Description |
|---|---|
Asset group | Select the code and the description of the asset group to which an asset belongs. If you have selected an asset group at the Components selection level, the field is automatically populated. |
Asset classification | Enter the relevant asset classification from a dialog box containing the methods defined in Supporting data . |
Age of asset | This read-only field displays the age of the asset. The value in this field is the difference in months between the current date and the Date of manufacture. |
Attribute set | If attributes have been configured, this field displays detailed, additional information that is specific to the selected asset. |
Brand | Enter the brand of the asset. |
Cost center | Select a relevant cost center for the asset. |
Code | Displays the generated asset ID code. ID codes can be generated automatically. It depends on your Essentials Edition settings whether an ID code is generated or must be entered manually. |
Description | Enter a relevant description for the asset. |
Date first used | Enter the date on which the selected asset was first used. |
Date of manufacture or construction | Enter the date on which the asset was manufactured. |
Energy label | Select a relevant energy label from the Energy label dialog box that is available in this field. Energy labels are maintained and added in Supporting data . |
Entry date | This field is automatically populated with the date on which the selected asset is added in Essentials Edition . |
Expected economic end date | Enter the asset’s expected economic end date. This is the asset’s end date based on economic devaluation of the asset. For example, if a computer is devaluated after three years, it is of no economic value after three years. |
Expected technical end date | Enter the asset’s expected technical end date. This is the asset’s end date based on its technical specification. |
Expected economic life span | This read-only field displays the expected economic life span in months. The value in this field is the difference in months between the Expected economic > end date and the Date of manufacture. |
Expected technical life span | This read-only field displays the expected technical life span in months. The value in this field is the difference in months between the Expected technical end date and the Date of manufacture. |
Is planned maintenance required? (Y/N) | Indicate whether or not you want to include this asset into maintenance plans in Maintenance Planner. This field must be set to Yes, to enable the asset for planned preventive maintenance. |
Location assignment | This field displays read-only data on the location that has been assigned to the selected asset. For more information on asset location, refer to Assigning locations to assets. |
Latest survey date | This read-only field displays the latest survey date for the selected asset or building element. |
Latest condition score | This read-only field displays the aggregated condition score of the existing asset or building element corresponding to the latest survey. |
Latest quantity | This read-only field displays the total number of assets or building elements corresponding to the latest survey date. |
Main asset | If an asset is a sub asset, use this field to specify the ID code and a description of the main asset. This field enables you to add a sub asset to another main asset, by selecting one from the pick list. |
Maintenance start date | Enter the date on which maintenance of the asset starts. This date is taken into account when compiling maintenance plans in Maintenance Planner. No maintenance activities are generated before this date.  In contract service plans, the asset's Maintenance start date is also applied, even if this start date is earlier than the start date of the corresponding contract line. The associated activity definition is planned from this maintenance start date, according to the specified frequency. |
Maintenance end date | Enter the date on which maintenance of the asset ends. This date is taken into account when compiling maintenance plans in Maintenance Planner. No maintenance activities are generated after this date. |
Manufacturer | Enter the name of the asset’s manufacturer. |
Missing | Use this yes/no field to specify whether the asset is missing or not. |
Of person | If applicable, select the person who owns the asset. This list contains people from the Personnel TSI. |
Of department | Select the department that owns the asset. It is recommended to use either the Of person or the Of department field, not both, since the use of both fields increases the chance of errors. |
Photo | Open a photo of the selected asset. |
Quantity | Specify a quantity for the asset building element. For the building elements this quantity is updated whenever the quantity in the Activities/registrations > Condition data is modified due to a condition survey.  When you create asset condition data on a simple asset, the quantity should always be 1. |
Remaining economic life span | This read-only field displays the remaining economic life span in months. The value in this field is the difference in months between the Expected economic > end date and the current date. |
Remaining technical life span | This read-only field displays the remaining technical life span in months. The value in this field is the difference in months between the Expected technical end date and the current date. |
Simple | Use this Yes / No field to specify whether or not the selected asset is a simple asset, which means it consists of one single asset. If you select No, it means that the asset is a multiple asset. |
Supplier | Select the supplier of the asset. This list includes addresses from the Addresses TSI. |
Service company | Select the company that services the asset. This list contains addresses from the Addresses TSI. |
Trade | Link a trade to the asset, so that the appropriate tradesperson can attend to it. The trade selected here is also auto-populated on orders and maintenance activity definitions that are related to the asset. |
Unit | Enter the unit to calculate the quantity of the asset with. For example pieces, yards, dozen etc. This field is not visible by default. The Planon administrator can make it visible in TSIs . If you use asset service plans and asset activity definitions this field must be populated. |
Warranty expires on | Enter the date on which the corresponding warranty expires. |