Budget data fields
Field | Description |
|---|---|
Code | A budget code. This field is used to display the budget in the elements list. The budget code has to be unique per financial year. |
Description | A budget description. This field is used to display the budget in the elements list. |
Is expenditure | Specify if the budget is an income or expenditure. |
Once-only budget | This field enables you to specify whether a budget is a once-only budget (value Yes) or a recurring budget (value No). Budgets for a new financial year can be created on the basis of budgets of other financial years. This can be done by adopting budget categories and their underlying budgets. If a budget category is recurring, then all underlying recurring budgets will be included when adopting the budgets. However, underlying once-only budgets will not be included. If a budget category is once-only, then the underlying budgets - whether they are defined as recurring or not - will not be adopted. For more information on adopting budget categories with their budgets, refer to Adopting budget categories with their budgets. |
% of budget category | This calculated field displays the part of the total budget size of the budget category available to this budget. If the value Budget % of budget category is specified for the budget category in the Calculation method field (refer to Budget category data fields) you can use this field to specify the percentage of the amount of the budget category that is intended for this budget. The calculated budget amount is shown in the Budget field. |
Budget | The budget value. If the value Budget % of budget category is specified for the budgets category in the Calculation method field (refer to Budget category data fields) and a percentage is specified for the budget in the % of budget category field, the budget is calculated according to the following formula: Budget (of budget category) * % of budget category 100 If for a budget category the value Budget category budget total is specified in the Calculation method field, you can specify a value in the Budget field. |
Total committed | This field displays the total value of the estimated costs for all the orders that are linked to a budget using the Work Orders , Service Desk and/or Reservations TSIs. Estimated costs can only be specified for a combination of specific order types and status transitions. |
Total invoiced/actual costs | In the Total invoiced/actual costs field the total Costs excluding VAT are specified for both actual costs and man-hours for the orders linked to the budget. |
Remaining budget | The remaining budget is calculated as follows: budget – total committed – total invoiced/actual costs – reserved amount. A remaining budget for running orders is calculated by subtracting the following cost items from the budget: • Costs • Estimates  When using negative amounts for estimates, you indicate to expect a profit, whereas using positive amounts for estimates indicates you expect costs. |
Last adjustment | The date on which the latest budget adjustment has taken place. The moment the value in the Budget field is modified, the current system date is automatically placed in the field. The contents of the field can always be modified. |
Budget category | The budget category to which the budget belongs. The budget category is automatically specified by Essentials Edition . |
Cost center | The cost center for a budget. The required cost center can be chosen from a pick list containing all cost centers. |
Comment | A note of any length can be typed. |
Status | When the active budget is closed, Essentials Edition automatically enters the value Closed here. If the relevant budget has not been closed, the value Open is specified here. The value in this field cannot be overwritten manually. |
Financial year | The financial year that applies to the budget. For each added budget, the current financial year is automatically entered. The contents of the field cannot be modified. For more information on setting the financial year, refer to Financial year . |